Business expense management
Expense reports, without the paperwork
ExPay digitizes the entire business expense cycle: receipt capture, approval, reimbursement and accounting export, all on a single platform.
ExPay digitizes the entire business expense cycle: receipt capture, approval, reimbursement and accounting export, all on a single platform.
Three steps, no re-keying. Your employees save time, your finance team stays in control.
Employees photograph their receipt or forward it by email. OCR extracts the amount, date, vendor and VAT, then categorizes the expense.
The expense report follows your approval workflow: manager, controlling, finance. Each approver is notified and decides in one click.
Accounting entries and the reimbursement file are generated automatically, then pushed to your ERP or accounting software.
Each module covers one precise step of the process, with no double entry and no side tools.
Photograph, forward or upload a receipt: the recognition engine extracts the data, applies the right exchange rate and categorizes the expense. All that's left is to confirm.
Define who approves what, by amount, team or project. Managers get a consolidated view and clear their approvals in a few minutes a week.
On the move, employees report expenses the moment they happen. No more receipts piling up at month end, no more lost paperwork.
Limits, allowed categories, mandatory receipts: your internal rules are checked automatically before approval even starts. Deviations are flagged, not discovered after the fact.
Real-time dashboards by entity, team or category. Custom exports to your business intelligence tools.
Calculation based on official rates, trip tracking and management of personal and company vehicles.
Payment files and payroll exports generated at approval, for reimbursements in days instead of weeks.
Separate subsidiaries, charts of accounts and policies within one environment, across 50+ countries.
Digitized receipts stored in line with legal requirements, ready for a tax audit.
Native connectors to major ERP and accounting systems, plus a full REST API for custom integrations.
Governance, traceability, dedicated support: ExPay meets the requirements of finance departments and IT teams, from mid-size companies to international groups.
Granular permission matrix, team and delegation management, aligned with your org chart.
Every action is time-stamped and logged. Dedicated exports for your statutory and internal auditors.
Account manager, contractual SLAs, 24/7 assistance and an online training platform for your teams.
Security is not an add-on to the platform: it is its foundation.
Data processing agreement (DPA) as standard, processing register and straightforward exercise of data rights.
Data encrypted in transit and at rest, following industry-standard protocols.
Datacenters located in the European Union, geographic redundancy and a business continuity plan.
Multi-factor authentication, supervised sessions and immediate access revocation.
Guides, detailed answers and a support team: everything you need to deploy and run ExPay with confidence.
Practical articles organized by topic: expenses, approvals, integrations, billing, security.
Browse the articlesDeployment time, ERP integrations, data hosting, cancellation: the answers to the questions we hear most.
Read the FAQA specific question? Our team replies by email, within 4 business hours for Enterprise customers.
Write to usThe answers to the questions we hear before getting started.
Standard deployment takes 2 to 4 weeks depending on the complexity of your organization. This covers configuration, integrations with your existing tools (ERP, accounting) and team training through our online platform. Our teams support you at every step.
Yes. ExPay has native connectors for SAP, Oracle, Sage and Cegid. For other systems, our full REST API enables custom integrations. Our technical team can help you build connectors specific to your environment.
Yes, exclusively. Your data is hosted on infrastructure located in the European Union and never leaves European territory. A GDPR-compliant data processing agreement (DPA) is offered to every customer.
You can cancel at any time with 30 days' notice. Upon cancellation, you have 30 days to export all of your data in standard formats (CSV, PDF). No data is retained or sold.
All customers get email support plus access to the help centre and our online training platform. Enterprise customers also get a dedicated account manager, priority phone support and a guaranteed SLA with response times under 4 business hours.
Yes. The OCR engine supports more than 50 languages and automatically converts foreign currencies at the daily rate. It recognizes invoice formats from major European countries as well as North America and Asia.
Cost depends on your expense report volume, number of users and the integrations you need. We build the offer with you.
No stripped-down features, no hidden modules: every customer gets the complete platform, sized to their scope.
A demo tailored to your use cases, then a free pilot with your own teams to validate the solution before any commitment.
Get a proposal Reply within 24 business hours, no commitment.Describe your context: we'll get back to you within 24 business hours with a demo proposal.